Collections Care Audits
Items in the shroud room at the Coffin Works
The Pilgrim Trust
The Institute of Conservation: Icon
AIM has launched a new scheme in partnership with Icon to enable small museums to undertake a basic, professional collections care audit. The audits will be carried out by an accredited conservator to help smaller AIM members (museums with up to 20,000 visitors a year) identify key issues and priorities for their museum.
Funded by the Pilgrim Trust, the scheme will support museums to care for their collections more effectively and efficiently in the long-term, to meet the standards required for Accreditation and will give museums the option to undertake an audit before making a full application to the AIM Collections Care Grant Scheme.
The funded support will be £1,050 (£350 per day) plus travel and VAT if necessary to cover the costs of the accredited conservator undertaking the audit. Grants will be paid in full to the museum on agreement of the Audit and receipt of the conservator’s report. The grant pays for three days’ work, not all of which will be onsite at the museum.
To be eligible for an AIM Collections Care Audit your museum should
- Be an AIM member
- Be a registered or accredited museum, or be confident of achieving accreditation within two years (if you are in the latter category AIM reserves the right to discuss your accreditation application with the relevant body)
- Be a registered charity or an associated charity can receive the grant on the museum’s behalf, if the museum itself is not a charity
- Have fewer than 20,000 visitors p.a.
- Application to this scheme does not prevent museums applying to the Pilgrim Trust for other, unrelated projects
Size of award and grant process
The funded support will be £1,050 (£350 per day) plus travel and VAT if necessary to cover the costs of the accredited conservator undertaking the audit.
Grants will be paid in full to the museum on agreement of the Audit and receipt of the conservator’s report. The grant pays for three days’ work, not all of which will be onsite at the museum
1: The grant notification will be issued after the AIM grants panel meeting to the successful AIM Member.
2: The shortlist of the conservators who undertake the audits, (all be Accredited Conservator-Restorer (ACR) members of Icon) will be made available to the museums who have been successful.
3: The AIM Member will choose the conservator they wish to undertake the work and will directly engage with the conservator; initially with a discussion by telephone to agree the scope of works, discuss any requirements or timings for the interviews and the museum visit.
4: To then agree the final brief, cost of travel, accommodation and VAT (if applicable) and to provide any documentation or previous reports to the chosen conservator for review.
5: AIM Member to notify AIM of additional costs of travel, accommodation and VAT (if required)
6: After the conservator visit the report will be provided to the museum with the appropriate findings and recommendations.
7: Grants will be paid in full to the museum on receipt of the conservator’s report.
How to apply
Please download the form and other information at the bottom of this page.
Please note, these are in Word documents so will download directly to your computer.
Applications are open and close on 31 March and 30 September 2019
Applications should be emailed to the AIM Grants & Finance Officer firstname.lastname@example.org
Projects should, ideally, be discussed with the AIM Grants and Finance Officer prior to application. Please contact the Office by phone, 01584 878151 or by email email@example.com