AIM National Conference: Information For Delegates

Booking For Conference

Booking For Conference

The easiest and fastest way to book for Conference is online at our secure Eventbrite pages – please select the one date which takes you to a dropdown menu of all dates and events.

Eventbrite Booking pages

Or, download the Conference brochure PDF and print out the final page (booking form) and post it to us.

AIM National Conference Brochure

If you need help with booking, please email:

Please note: No refunds will be given after the 21 May although you can still substitute a different delegate to attend. A handling fee of £5 will be made on refunds and a handling fee of £5 will be made on all amendments.

If you have any queries regarding your Conference Booking, need to amend the booking or feel we should be aware any of your requirements whist at the Conference, please contact the AIM Grants and Finance Officer: Justeen Stone on

Hotels For Conference

Hotels For Conference

Please be aware that Newark is a busy town and we strongly recommend that you book your accommodation as soon as possible.

There are three primary hotels for delegates and we have provided details of these and other local accommodation on our Hotels webpage.

Coaches will collect delegates from the three main hotels and the Premier Inn, plus there will be a central pickup location for delegates staying in other accommodation. Please keep checking this page for further information over the coming months about coach timings and collection points.


Arrival At Conference

Arrival At Conference

You can view how to get to Newark easily on our travel and directions webpage

The conference is situated at The National Civil War Centre, Newark.

There is a separate Conference entrance from the main museum visitor entrance, which will be clearly signposted upon your arrival.

You will collect your delegate badge and pack at registration.

You are more than welcome to visit the museum once you have registered for conference.

Please note: there are no coaches to conference on Day 1 in the morning, but the conference venue is centrally located within Newark and easily accessible from the two local railway stations.

There will be coaches dropping back at hotels at the end of Day 1 and for collecting and dropping delegates off after the Thursday night dinner.  On Day 2 – there will be coach collections and drop offs in the morning, after conference and for the Friday night social event. Please click here for coach information. Or email:

Parking for those with limited ability only is available with prior notice in the NCWC car park. There are 4 disabled bays that can be made available for the conference. See details of all car parking on our travel and directions webpage.

Registration, Refreshments & Dietary

Registration, Refreshments & Dietary

A secure cloakroom area is available at the registration area.

You will collect your delegate badge and pack at registration.

Refreshments will be available in the exhibition Area which is in the Tudor Hall

Lunch will also be served during both days in the exhibition area with some seating available.

Coffee and other drinks will be served during conference in the exhibition area.

Please ensure you inform AIM of any dietary requirements you may have upon booking. We will need to ensure that all venues are informed well in advance.

There will be an opportunity to view the Conference Trade Exhibition prior to the start of the Conference.



There will be a coach service operating between hotels and all conference venues from 4.30pm on 20 June.

If you haven’t yet told us that you require this service, please let us know as  soon as possible by emailing:

A full coach timetable can be downloaded here:

AIM Conference Coach Timetable

Conference Exhibition

Conference Exhibition

The conference exhibition will showcase companies and organisations that work with and support AIM members in a wide range of ways.

The exhibition is open on both days of the conference and is a great opportunity to ask questions, network and find new products.

Suppliers interested in exhibiting at conference should contact

Please see our list of Exhibitors or find out how to apply to be an exhibitor on our Exhibitors webpage.

Exhibitors: Please see our travel & directions page

Conference Timings

Conference Timings


09.15 – 11.00: Registration

10.45: Call to conference

11.00– 12.30: Conference speakers and coffee break

12.30pm – 13.45: Lunch break with first time delegates lunch (optional)

13.45 – 16.30: Conference speakers, AGM, coffee break, walking tours and breakout sessions

16.15: Coach Collections commence to Hotels and Station

19.00: Drinks reception and Annual Dinner

23.00: Coach return to Hotels





8.15: Registration opens

9.30: Conference commences

9.30 – 13.00: Conference speakers, coffee break, walking tours and breakout sessions

13.00 – 14.00: Lunch and an optional Industrial Heritage Networking Lunch

14.00 – 16.00: Conference speakers, breakout sessions and walking tours

16.00: Conference Closes

16.00: Coach Collections Commence to Hotels and Station

TBC: Coaches will collect from hotels for the evening social at Newark Castle

22.00: Social Evening finishes. Coaches return to hotels



For full information about our social events, please visit: AIM Conference Social Events

Collection times TBC: Coaches will collect delegates from hotels.

Please bring your luggage if you are departing conference by train as coaches will be dropping off at stations later on.

10.00: Arrive at The National Holocaust Centre before departing for Creswell Crags

12.30: Lunch at Creswell Crags

13.00: Tours of Creswell Crags

15.00: Study Tour ends. Coaches depart for Newark stations and hotels


Artelia: Sponsors of AIM National Conference 2019
Artelia: Sponsors of AIM National Conference 2019

AIM National Conference 2019 is sponsored by Artelia

Get in touch
Book for AIM National Conference 2019

Book now! Book for AIM National Conference 2019 quickly and securely at our Eventbrite page

Hotels for AIM Conference

Need somewhere to stay during AIM National Conference? Book your hotels here

Social Events during AIM Conference

Take a look at the exciting social events during AIM National Conference 2019

Conference Exhibitors

Looking for a new museum product or service? Take a look and see who is exhibiting at our conference this year